Absenteeism Policy

Absenteeism Policy

ATTENDANCE AND PUNCTUALITY POLICY AND PROCEDURES

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Rationale: 

Regular attendance is an essential pre-requisite of effective schooling. Students need to develop and maintain good habits of regular attendance and punctuality if they are to make the most of their time at our school. Attendance in school and punctuality is essential for successful attainment.

 The National Foundation for Educational Research in the UK (www.nfer.ac.uk) has shown that there is a significant association between absence and attainment.

 KHDA guidelines for attendance are as follows: 98% and above outstanding, 96% very good, 94% good, 92% acceptable, and less than 92% weak and very weak. The school cannot authorise long absences. Absences of more than 48 hours without the support of a sick note will be worked as unauthorised absence. If a student needs to miss school for any other reason other than illness, then this should be requested in writing and approved in advance by the Assistant Principals. The school reserves the right to strike off any student missing school for more than 21 days according to KHDA guidelines.

 Roles and Responsibilities -

The responsibility for raising and promoting attendance is shared by parents, students, and by all school staff. By cooperating and working together, attendance can be improved and in turn, will raise achievement. All members of school staff have a responsibility for identifying trends in attendance and punctuality.

 Students are responsible to -

  • Attend school regularly and attend all lessons.
  • Arrive on time to school and to all lessons.
  • Be fully involved in all lessons.
  • Follow the procedures for attendance and punctuality.
  • Be responsible for carrying out any work provided by the school during an authorised absence period.

 Parents are responsible for -

  • Making every effort to ensure that their child attends school every day and arrives on time.
  • Informing the school on the first day of absence if their child is unable to attend school.
  • Providing the school with a valid reason for all absences.
  • Scheduling family vacations to coincide with scheduled school breaks.
  • Making all appointments outside of school time e.g. dentist/doctor. In the event of this not being possible, parents are asked to inform the school of the appointment prior to the appointment date. The school may request to see an appointment card.
  • Informing a member of staff (usually Class Teacher/Form Tutor or Head of House) of any reason or problem that may hinder their child from attending school.
  • Working with the school to resolve issues where possible and ensure good attendance and punctuality.
  • Contacting school, either by email to the Class Teacher/Form Tutor or Head of House, whenever their child is unable to attend school.
  • Informing the school immediately in the event of the student contracting an illness or suffering an injury which would make
  • an absence of 3 days or more likely, and
  • subsequently keep the school informed on the student’s progress. 

Form Tutors / Class Teachers / Teachers are responsible for -

  • Setting an example by having good attendance and arriving on time to registration – Teachers should be in the classroom by 7.45 a.m.
  • Marking the daily attendance register accurately at the start of the day.
  • Marking the room attendance for all lessons taught.
  • Alerting the Head of House if a student was present in the morning but absent for a lesson later in the day for further action.
  • Emphasizing the importance of good attendance and punctuality.
  • Ensuring absence notes/emails are received and record reasons of absence accurately.
  • Contacting home if a student is absent from school without a reason – this will happen during or after the first day of absence.
  • Alerting the Head of House if a student has been absent for 2 days or more and parents have failed to contact school or answer email requests.
  • Keeping a record of all intervention.
  • Celebrating attendance and punctuality appropriately for the year group e.g. display certificates, appreciation mails/letters, etc.
  • Setting an example by arriving promptly to all lessons.

Referring to attendance and lateness when writing report using the following language-

Outstanding

>98%

Very good

>96%

Good

> 94%

Acceptable

> 92%

Weak

<92%

Very Weak

<90%

 Heads of Houses are responsible for -

  • Promoting, monitoring and supervising good attendance and punctuality within each house to ensure targets met.
  • Collating an attendance and punctuality data sheet every month and give it to Class Teachers/Form Tutors to discuss with their classes.
  • Using a monthly attendance display to raise awareness for 100% attendance.
  • Ensuring all teachers are familiar with and follow the Attendance and Punctuality Policy.
  • Using monthly data analysis to identify individuals and groups. 

 The Head of House will -

  • Identify and challenge any unauthorised absence and persistent lateness
  • Immediately investigate any lesson absence during the day and contact parents if necessary
  • Identify patterns of frequent short absences, for example every Thursday
  • Analyse the data monthly into the following categories for Attendance and Punctuality

       Attendance

96 – 100%

GREEN

92 – 95%

ORANGE

Below 92%

RED

RED – Head of House will decide on the best intervention method according to the individual circumstances of each student

                            Punctuality

96 – 100%

GREEN

92 – 95%

ORANGE

Below 92%

RED

RED – Head of House will decide on the best intervention method according to the individual circumstances of each student

 Rewards -

  • Students who have improved attendance and/or punctuality will receive an appreciation mail
  • Students with 100% attendance and no lateness will be rewarded at the end of each month and year groups with the best attendance per term will be rewarded as well.

Head of House will decide on appropriate rewards for their houses, which may include:

  • Certificates
  • Mention in a school assembly
  • Note in the planner or email/letter sent to parents.

 

Offence

Frequency

Implications

 

 

 

 

 

 

Tardiness – this refers to being late in coming to school at the start of the school day and to instances of being late to lessons within the school day

 

The first five(5) incidents of tardiness in a month

Students late for first / second time, Form Tutors/Class Teachers give a verbal warning and record it in the school planner.

Students late for third time Form Tutors/ Class Teachers send an email and inform the parent and inform the Head of House.

Students late for fourth time, Form Tutors/Class Teachers bring to the notice of the respective Head of House and assign

Community hours at the school.

Students late for more than five times, Head of House will call the parent for a meeting, recorded.

  • A formal letter will be issued.
  • Detention during school break or after school hours.

Up to an additional three (3) instances of tardiness in a month

Students late for more than eight times within a month would be escalated to the Head of Pastoral.

  • Warning Letter for persistent lateness will be issued and parent informed of the recurrence and
  • Temporary suspension for two /three days where the student will receive a “zero” on any test administered during suspension days.

Student late for more than 10 times in a month the matter escalated to the Assistant Principal- Pastoral / Assistant Principal –Secondary. Parent called for the final meeting.

  • A written notice-announcing refusal to re-enroll the student in the school for the following academic year.

Any additional incidents to the above

At the discretion of the school, decision might include no enrolment for the next academic year.

 

 

Offence

Frequency

Implications

 

 

 

 

 

 

 

Absenteeism – this refers to frequent or habitual absence from school or from lessons without a valid medical or family related excuse.

The four(4) incidents of absenteeism in a month

If student is absent for one or two days, Form Tutor or teacher to give verbal warning and recording in the planner.

  • Detention.

If two/ three days of absenteeism, written warning to student and notify parents.

  • Community hours at the school.

Up to an additional three(3) instances of absenteeism in a month

For five to eight days the teacher to report to Head of House. Parent to be called for a meeting and

  • Warning letters to be issued and temporary suspension for up to two/ three days where the student will receive a “zero” on any test administered during suspension days.

More than eight days the matter raised to the Head of Pastoral.

  • Parent meeting to be scheduled.
  • A written notice-announcing refusal to re-enroll the student in the school for the following academic year.

More than ten days the matter raised to the Assistant Principal Pastoral/ Assistant Principal Secondary

  • No reenrollment for the next academic year will be informed to the parent.

  These decisions are endorsed by KHDA and consequences resulting from continued tardiness and absenteeism will be upheld by the Authority.

PROCEDURE-

  • The school expects all students to be in the respective classroom/form room by 7:45 a.m.
  • The school gate closes at 7:50 a.m.
  • The register will be taken at the start of the school day and any student not present at that time will be marked absent or late.
  • An auto generated SMS/email is sent to parents of absent/late students.
  • Any student reaching school after 7:50 a.m. is required to log in at the security with their individual ID cards.

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Attendance and Punctuality Policy